Project Appraisal Criteria:
- Its purpose is to advance the objects of the Trust
- The Applicant has an appropriate background and track record in the where grant aid is sought
- The Applicant, where appropriate, is of sound financial standing and confirmation of this is sought, e.g corporate entities present up-to-date financial information as part of proposal presentation process, appropriate verification sought in respect of individuals, such as financial references
- Documentary evidence presented to the Trust to evidence that expenditure incurred will relate to the objects of the Trust
Grant Approval Procedures
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Relevant personnel in the Golden Jubilee Trust will receipt all grant aid applications and an acknowledgement is issued via email
Step 1
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The proposal form and the plan are circulated to the Board or an appointed Sub-Committee one week in advance of a meeting. The Board or Sub-Committee meet bi-annually to review and to evaluate grant aid applications. The frequency of meetings may change depending on the volume of the grant aid applications.
Step 2
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The Applicant will be advised of the date the application the application will be considered and be available if required to address the Board or Sub-Committee’s queries.
Step 3
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Each proposal form is evaluated against set criteria at the evaluation meeting. The result of this evaluation is formally recorded in the minutes of the meeting.
Step 4
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If the application is successful, a letter of offer issuing the terms and conditions of the approved grant aid is sent to the successful Applicant. The applicant is given a time limit of 30 days to accept the offer in writing. Unsuccessful Applicants are notified in writing.
Step 5
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Once the Trust had received an acceptance from the Applicant, the project is given a project reverence number. Projects reports may be required from Applicants on a periodic basis depending on the size and level of funding
Step 6
Submission of Claim for Grant Payment Procedure
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Claim for grant payment must be made within the agreed time frame as set out in the letter of offer. Claims for payment made outside the time frame will have to be approved for payment by the Trust Board or Sub-Committee.
Step 1
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Upon receipt of a claim for payment, the Board or Trust Sub-Committee reviews progress reports or final report as relevant to ensure that the project meets the criteria/targets as agreed in the letter of offer. Supporting documentation must be attached to the claim for payment. (i.e. original invoices, timesheets, payslips). Best value for money is demonstrated (i.e. a minimum of two quotations have been obtained for expenditure items in excess of €5,000).
Step 2
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The declaration submitted by the Applicant is properly completed and submitted together with the claim form to the Trust.
Step 3
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The Trust Sub-Committee approves the application for the payment and this decision together with the claim form to the Trust
Step 4
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Payment is made by credit transfer to the Applicant
Step 5
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The Applicant acknowledges receipt of grant payment in writing. A clear trail is maintained by the project sponsor to demonstrate accountability and transparency.
Step 6